What to do to allow someone to drive under my authority

I think OOIDA may have services that can get this done for you.

 

If he runs under your authority, he has to be on your liability insurance.

 

He will also have to remove his signs from the truck and put yours. You will have to create a contract for both of you to sign. Google "contract for leased owner operators"

 

get a lawyer to create the contract.

Is he using farm plates on his truck?

If so, they have to be changed.

 

-He will have to be approved by your insurance co, like your company driver. Get that checked first.
-Then you'll have to add him to your liability and cargo.
-Needs app, mvr, drug screen, add to drug screen pool, ect
-You'll need a lease agreement between him and your company. It has to outline the terms of the agreement including a length of the agreement, who pays what, how much you will keep (or pay him), how often he'll be paid, etc.
-He'll have to remove his numbers and add your DOT number along with signage with "Leased to...."
-you'll need dot's/maintenance fiiles on truck and trailer if he'll be with you longer than 30 days.

 

Also make sure when he leaves you. That your name is no longer on the truck. Because if he was to have a wreck. But after he is no longer using your rights. You could still be liable for his wreck.
Know of one that lost everything like that. Guy had hauled one load for the company. and went on to load grain for his farm. But rear ended a truck in a parking lot on I-40. Lawyer went after the name on the truck. And it cost him over 3.5 mil.

 

Or consider getting your broker authority also and then broker loads to him (or others). You still need contracts and he has to have common/contract authority but this way it puts all the work, and hopefully the liability, on him rather than you. Your name is not on his truck and he is not under your authority as a MC just running a broker load under his MC numbers. You don't need a driver file, a maintenance file, drug screening, all those PIA type DOT records for just maybe a handful of loads a year. To me this would be the best business decision. It's nice to help friends, but. business is business.