How to go about billing a company once job is completed?

I would call a broker and ask their prefered billing method.....

 

You submit a bill of lading with proof of delivery on it, the load confirmation, and an invoice that you generated, then wait from 2 hours to 2 months to get paid, usually in the form of a mailed check, made out to your company. Every broker is different on whether they offer quick pay, direct deposit, faxing or hard copy of bill of lading, days to pay etc. CH Robinson was one of the first to offer faxing the bills and getting paid direct deposit for only 1.5% in 2 days.

 

Its different with different companies. Some I just make out an invoice scan bills, rate sheet and any other fees like lumper tolls or anything they agreed to pay and fax or e-mail it to them. Some want the original mailed in to them but you keep a copy of everything. And a few like Ch Robinson, Landstar and others have their own system where you just upload them to their site. Some you can also Transflo

 

You are contacting your customer which is most of the time the broker. When you call you will negotiate a rate with them. In the end the rate is COMPLETELY up to you once you sign the rate sheet and send it back you have made an agreement to move their freight and are subject to any and all terms. ALWAYS read the rate sheets and confirm all information before signing. Even if you have done business with them multiple times look it over I had one rate sheet come where the rate was empty. It was an honest mistake but in reality they could have put any rate in there and then it would be up to me to prove that there was no rate (another reason to always keep copies). As far as fuel surcharge goes, if you are running off the boards forget that word. It is just an extra number to try to figure out while you are on the phone. The reality is based on my numbers if I take a load that spans two days and fuel goes up .05 per day that is an increase of .02 per mile even over 1500 miles that only makes a difference of 30 dollars. Just include the cost of fuel in you cost per mile by using an average fuel cost divided by average fuel mileage. Billing is a fairly simple proccess it will vary by broker but for the most part it consists of generating an invoice with the appropriate information on it (look online for samples), sending that in with bills, rate sheet, and any other receipts or paperwork about the load. If you use a factoring company they will bill the broker you will simply send them the bills and rate sheet and any other information. Factoring companies vary on how they pay and other terms so be sure to look into a few different companies and pick one that fits your needs.

 

I posted in this thread a while back. Lots of good input in there.